Copyright: TransSoft Mail Control. Help version 2.0


Overview of TransSoft's Mail Control
Overview of TransSoft’s Mail Control

TransSoft’s Mail Control is a comprehensive e-mail client with several unique features :

•	Supports multiple users.

•	Supports multiple e-mail accounts for each individual user.

•	Multiple folders for storage of messages

•	Automatically sorts incoming mail into different folders based on rules, specified by the user.

•	Automatically reply to incoming mail based on rules specified by the user.

•	Can leave messages on the remote mail server, but still only receive new messages.

•	Can launch a webbrowser to view URL’s (webpages) referenced in mail messages.

•	Includes a webbrowser and FTP client.

•	Includes a Control Center for manipulating messages at the remote mail server.

•	Includes a spelling checker to spell-check your messages before sending them.

•	MIME or UU ENCODE selectable for sending mail attachments.

•	Automatically detects MIME or UUENCODE in received attachments.

•	Up to 5 different signatures for each e-mail account.

•	PGP support.

•	Voicemail option.

•	HTML wizard for easy HTML-message composing.

•	Rich Text Format editor (RTF).

•	Can be controlled remotely using RCI scripting.

•	Can be configured to automatically dial up and connect to a mailserver, fetch incoming mail, send outgoing mail and hang up in a user selectable time period.


Adding users

There are 3 ways to add new users to the system :

1.	A. Press the [image] button on the button bar

B. From the Pop-up menu select 'New User'

or

2.	A. Click with the right mouse button anywhere on the users/e-mail tree.

B. Select ‘New User’

or

3. From the Menu bar select 'Folders | Add new user'.

After this you should type the name of the user in the ‘Create New User’ Dialog.


Adding accounts for users
Adding accounts to users

To add a new e-mail account to user :

1. In the users/e-mail tree, select the user you want to add an e-mail account to. (You can also select any node under that user)

2. Click with the right mouse button anywhere on the users/e-mail tree.

3. Select ‘New eMail address’.

1. 	or

1. 	In the users/e-mail tree, select the user you want to add an e-mail account to. (You can also select any node under that user)

2. 	Press the [image] button and select 'new eMail address' from the pop-up menu.

1. 	After this, fill in the information in the eMail properties window.


Creating folders

To create a new folder:

1. In the users/e-mail tree, select the e-mail account that you want to create the folder in. (You can also select any folder under that e-mail account)

2. Click with the right mouse button anywhere on the users/e-mail tree.

3. Select ‘New Folder’.

1. 	or

1. In the users/e-mail tree, select the e-mail account that you want to create the folder in. (You can also select any folder under that e-mail account)

1. 	2. Press the [image] button and select 'new Folder' from the pop-up menu.

After this, type the name of the new folder in the ‘Folder properties’ window.


Getting Mail

To receive mail for an e-mail account :

1. In the users/e-mail tree, select the e-mail account that you want to receive mail from. (You can also select any folder under that e-mail account)

2. Click on the [image] button, or select Mail | Get messages from mailbox from the menu.

After this you will get the Receive Mail Progress window which shows the progress of the mail reception.

See also :

     Sending and Receiving Mail


Sending Mail

To send undelivered mail for an e-mail account :

1. In the users/e-mail tree, select the e-mail account that you want to send mail for. (You can also select any folder under that e-mail account)

2. Click on the [image] button, or select Mail | Send unsent messages from the menu.

After this you will get the Send Mail Progress window which shows the progress of the mail transmission.

See also

Sending and Receiving Mail


Sending and Receiving Mail

To send undelivered mail for an e-mail account and check for new mail :

1. In the users/e-mail tree, select the e-mail account that you want to send and receive mail from. (You can also select any folder under that e-mail account)

2. Click on the [image] button, or select Mail | Send unsent messages from the menu.

After this you will get the Send Mail Progress window which shows the progress of the mail transmission. When all unsent messages have been sent you will get the Receive Mail Progress window which shows the progress of the mail reception.

See also

Sending Mail

Getting Mail


Composing a new mail message

To compose a new mail message:

1. In the users/e-mail tree, select the e-mail account that you want to send the mail from. (You can also select any folder under that e-mail account)

2. Click on the [image] button, or select Mail | New message from the menu.

After this, you will get the Message editor window where you can write your message.


Replying to received mail

To compose a reply to a mail message you have already received :

1. Select the message that you wish to reply to in the message list.

2. Click on the [image] button, or select Mail | Reply to current message from the menu.

After this, you will get the Message editor window with the original message that you can refer to.


Checking for new mail

To check for new mail in all active e-mail accounts click on the [image] button.

If there are new messages at any of the active e-mail accounts, you will get the mailbox status window which shows how many new messages are waiting.

Note : Because this is only used to show a summary of messages waiting, you still have to get the mail from each e-mail account.


The main window
Main Window

The main window consists of the following objects :

The mail message area

The users/e-mail tree

The message list

The button bar

The Tools button

The PGP button.


The mail message area

The mail message area shows the message currently selected in the message list

If the currently selected message has an attachment, the [image] button will also be shown. Click on it to save the attachment to a folder on your disk.


The users/e-mail tree

The Users/e-mail tree shows all users, their accounts and all folders under each account. The nodes of the tree can be expanded or collapsed as required.

A + before the node indicates that there are more nodes under the current one. Just click on the + sign to expand them.

Similarly, a - signs indicates that the nodes under the current node are expanded and can be collapsed by clicking on the - sign.

When a folder is selected here, the message list shows all the messages presently in the folder.


The message list

The message list shows all messages in the folder currently selected in

the users/e-mail tree.

When a message is selected here, it will be displayed in the mail message area. You can also double-click on the message to view it in the message editor.

The icon before the date shows the status of the message as follows :

 Unread. The message has not been read.

 Read. The message has already been read.

 Undelivered. The message has not yet been delivered (use ‘Send Mail’ on the button bar to deliver).

 Delivered. The message has already been delivered.

 PGP Key. The message contains PGP key(s).

 PGP Encrypted message. The message is encrypted with PGP.

If the message has a file or files attached, the [image] will be shown to the right of the other icon.


The button bar

The button bar contains buttons for frequently used commands. They are :

Get

Checks for, and retrieves, new mail for the e-mail account currently selected in users/e-mail tree.

Send

Sends all undelivered messages (in the ‘Inbox’ folder) through the e-mail account currently selected in users/e-mail tree.

New

Creates a new mail message from the e-mail account currently selected in users/e-mail tree. When pressed the message editor is started so that the new message can be written.

Reply

Creates a reply message to the message currently selected in the message list. When pressed the message editor is started so that the reply message can be written.

Get & Send

Retrieves all pending messages and sends all undelivered messages for the e-mail account currently selected in users/e-mail tree.

Fwd Mail

Forwards the message currently selected in the message list to someone. When pressed the message editor is started with the message to be forwarded is loaded.

Redirect Mail

Redirects the message currently selected in the message list to someone. When pressed the message editor is started with the message to be redirected is loaded.

Redirect mail works in the same way as forwarding except that you can only change the recipient of the message but not the message itself.

Check Mail

Checks all active e-mail accounts for new mail. If there is new mail then only summary information is retrieved. This can be used to quickly browse through the titles of incoming mail.


The Tools button

The Tools button is used for selecting miscellaneous operations. When pressed, the button brings up a pop-up menu with the following items :

Browse Users/Email

Brings a list of all users of the system. When a user is selected, all email accounts for that users will be displayed and can be selected.

New user

Adds a new user to the mail system. Each user can have multiple e-mail accounts.

New email address

Adds a new e-mail account to the user currently selected in the users/e-mail tree.

New folder

Creates a new folder under the e-mail account currently selected in the users/e-mail tree.

Change properties

Allows changing the user name, e-mail account properties or folder names depending on what is currently selected in the users/e-mail tree.

Delete selected treenode

Allows deleting a user, an e-mail account or a folder depending on what is currently selected in the users/e-mail tree.

Note : System folders can not be deleted.

Delete selected messages

Deletes the message currently selected in the message list.

Reuse selected message

Reuses the message currently selected in the message list and sends it to the outbox for resending.

Print message

Prints the message currently selected in the message list.

Message editor

Edits the message currently selected in the message list with the message editor.

Addressbook

Brings up the address book window.

Preferences

Brings up the system settings window.

Empty Trash folder

Empties the trash folder for the selected e-mail account.

Cancel

Closes the menu without any action.


Inactive/Active e-mail account
An e-mail account is active if the Inactive/Active checkbox in the ‘e-mail address properties’ window is unchecked. This can be used to temporarily disable an e-mail account.


System folders
System folders are the ‘InBox’ folder, the ‘OutBox’ folder and the ‘Sent Mail’ folder


Send Mail Progress window

The sending mail progress window shows the status of the mail transmission from your computer to the remote mail server.


Receive Mail Progress window

The Receiving mail progress window shows the status of the mail reception from the remote mail server to your computer.


Mailbox status window

This window is shown after you have checked for mail. It shows a summary list of messages in all e-mail accounts that have new mail. On the list are :

Full name of user

E-mail account name of user

Number of messages waiting

By pressing the [image] button toggle between a summary of all pending messages and a list of all messages and their senders and subjects.

By pressing the [image] button you can receive the pending mail.


The message editor

The message editor is used to write e-mail messages. It consists of the following fields :

Recipient:	The recipient(s) of the mail message. You can also press the [image] to bring up the address book where you can select the recipient from.

Carbon Copy:	Person(s) to receive a carbon copy of the message. You can also press the [image] to bring up the address book where you can select the persons from.

Blind

Carbon Copy:	Same as Carbon Copy except that the name of the person will not be included in a list of the persons that got a carbon copy of the message.

Sender:	The sender of this messaage. This will be prefilled with the e-mail address and user name of the e-mail account that you are sending from.

Subject:	Used for the subject of the message.

Voicemail:	Button for attaching voicemail to the message. After pressing this button you will be able to record (and play back) voice message that will be sent with the mail message. To use this feature, you have to have a sound system installed on your computer.

Templates:	Allows you to quickly copy a template of a mail message to the message field. The templates can be saved from the pop-up menu in the editor.

Attachment	Button for adding attachments to a file. Also used to save files attached to incoming mail. When clicked it brings up a list of files attached to this message. You can then save files attached to incoming messages or add files to attach to outgoing messages.

Editor toolbar	The tool bar in the editor window is divided into two parts :

These buttons are always awailable. Their function is (from left to right) :

Open	Opens a file and inserts it into the message field.

Save	Saves the text in the message field to a file.

Print	Prints the text in the message field.

Undo	Undo last change.

Cut	Cut the selected text and insert it to the clipboard.

Copy	Copy the selected text into the clipboard.

Paste	Paste the text from the clipboard to the message field.

These buttons are only awailable when the send as plain text checkbox is unchecked.(This is because when you send the message in plain text, no formatting can be applied to the text). Their function is (from left to right) :

Font type	Changes the font type of the selected text.

Font size	Changes the font size of the selected text.

Color	Changes the font color of the selected text.

Bold	Makes the selected text bold.

Italics	Makes the selected text italics.

Underlined	Makes the selected text underlined.

Left justify	Left justifies the text.

Center	Centers the text.

Right justify	Right justifies the text.

Bullets	Applies bullets to the text.

Editor format

bar:

This bar controls the positioning of text in paragraphs of the message field. You can drag the three arrows (the two big blue ones on the left, and the small black one on the right) to control the text positioning.

The upper blue arrow adjusts the indent of the first line of the paragraph.

The lower blue arrow adjusts the indent of the remaining lines of the paragraph.

The small black arrow on the right adjusts the word-wrap point in the paragraph.

Message field:	This is the field where the message is written to.

PGP:	(Signed, Encrypted) Specifies that the message will be signed and/or encrypted by PGP before it will be sent to the recipient(s). You have to have PGP installed in order to use this.

Priority:	(Normal, high, low) Here you can select the priority of the outgoing message. Note that the priority feature is not implemented by all mail servers.

Receipt

requested:	When checked, you will be mailed a receipt as soon as the recipient has received this message.

Send as

plain text:	When checked, the text in the message field will be sent as plain text only, without any formatting. While it is checked, you can not apply any formatting to the text. The formatting buttons on the editor toolbar will not be enabled.

When unchecked, formatting can be applied to the text. The formatting buttons on the editor toolbar will be enabled.

Editor status

Column :	Shows the column number that the cursor is located in.

Line:	Shows the line number that the cursor is located in.

HTML Wizard:	When pressed, brings up the HTML wizard. It allows you to write a HTML (Hyper Text Markup Language) page to send. HTML pages can be viewed in most of the advanced mail client programs (for example, in TMC), as well as in WWW viewers.

Preview HTML:	When pressed, shows how the message looks when viewed in a HTML viewer.

Spell check:	Spell checks the text in the message field. Prompts you and suggest new words for words it does not find in its list.

Import Text:	Imports text to the message from a file. When pressed you will be able to select a file to import text from. After that the text in the file will be inserted to the message.

Signature	5 buttons for custom signatures. When you click a signature button the signature is added to the message field. The signature text is set up in the e-mail properties window.


The address book

The address book is used to manage a list of recipients. In it you can store names, e-mail addresses, street addresses, phone numbers e.t.c. You can also assign persons to groups and only select persons that belong to a specific group.

The address book window consists of the following fields :

Available books:	Lists all address books that are stored in the system. Each address book can hold different sets of persons. The entries list shows only the persons in the currently selected address book.

New book:	Creates a new address book.

Remove:	Removes the selected address book.

Entries:	Lists all persons in the address book in the currently selected group. If no group is specified all persons are listed.

Selected addresses:	Lists all the persons that you have selected for sending mail to. Note that you cannot add persons there unless you brought the address book up from a new message in the message editor.

Used to add a person to the selected addresses list.

Used to remove a person from the selected addresses list.

Used to add all persons currently shown in the address book to the selected addresses list.

Removes all persons from the selected addresses list, thereby emptying it.

New address	Used for adding a person to the address book. After clicking on it you can enter information about the person in the fields below.

Edit address	Used to change information about the person currently selected in the address book list.

Remove	Removes the person currently selected in the address book from it.

Group-filter	Allows you to filter the list shown in the address book. After entering the group name, press the check mark to apply the filter.

Ok	Closes the address book.

The following fields can only be changed after the ‘New address’  or ‘Edit address’ buttons have been pressed.

First name:	First name of person.

Last name:	Last name of person.

eMail address:	eMail address of person.

Street address:	Street address of person.

Group(s):	Group, or groups, that this person belongs to. Use a comma to separate groups.

Telephones:	Telephone number of person.


Overview of configuration

The configuration of the program is on several levels.

First there is the system settings that apply to the whole program and all the e-mail accounts. The system settings window can be brought up by clicking on the [image] button and selecting 'preferences' from the pop-up menu or selecting File | Settings from the menu.

Secondly, there are the e-mail properties which apply only to a specific e-mail account. The eMail properties window can be brought up by :

1. In the users/e-mail tree, select the e-mail account that you want to modify properties for. (You can also select any folder under that e-mail account)

2. Click on the [image] button and select 'Change properties' from the pop-up menu

To use the program for automatic answer of inoming mail, you have to set up the Incoming  rules editor. There, you can set up rules for how you want to handle the mail that is received. The Incoming  rules editor is brought up by selecting Folders | Incoming rules editor from the menu.

You can also set up automatic sorting of outgoing mail into folders. This is done with the Outgoing  rules editor. There, you can set up rules for how you want to handle the mail that is received. The Outgoing  rules editor is brought up by selecting Folders | Outgoing rules editor from the menu.


The eMail properties window
eMail Properties Window

The eMail properties window allows you to change the properties for a selected e-mail account. These properties are as follows :

Inactive/Active :	When checked, this e-mail account is temporarily inactive.

eMail Address:	The e-mail address of  this e-mail account. The e-mail address consists of a username, followed by @ symbol, followed by a domain name. For example johnd@where.com.

POP3 mail host:	The name of the POP3 mail host computer.

SMTP mail host:	The name of the SMTP mail host computer.

Username:	The username for this e-mail account. Note that the username does NOT include the '@' symbol and domain name of the user.

Password:	The password for this e-mail account. The password is shown as ‘*’ for security reasons.

Encode type:	The default encoding mechanism used for this e-mail account. The default is MIME but the older UU ENCODE method is also supported by this program.

Auto-fetch:	When checked, all incoming mail that is pending in the e-mail account, will be automaticly retrieved during the background check (if active).

Header text:	Text that will be automatically created and added to your messages before you edit them.

Signature Buttons:	Up to 5 custom signatures can also be selected. When each signature button is pressed you can type in the text for that signature. You can then add these signatures in the message editor by pressing the corresponding button there.


System settings

The system settings window contains settings that affect the whole program. These settings are divided into 6 different tabs :

Mail settings

Interface

Communication

Maintenance

Mail composing

Interaction


Mail settings

Background mail check active:	When checked, all active e-mail accounts are automatically checked for new mail. When unchecked, no e-mail accounts are automatically checked for new mail.

Check every ___ minutes:	(Available when Background mail check active is checked). Sets the time between checking mail.

Send unsent messages if any:	When chcked, all unsent messages will be sent during the background check. When unchecked, the program will only check for incoming messages.

Leave messages on server:	When checked, messages will not be deleted from the remote mail server right after retrieval. When unchecked, messages at the remote mail server will be deleted after retrieval.

_N_ days or to a max.

of __M_ messages :	(Available when Leave messages on server is checked). Sets the criteria for when messages should be deleted from the remote mail server. Messages will be deleted from the remote mail server after N days or when there are M messages left at the server.

Check mail on startup:	When checked, all active e-mail accounts will be checked for new mail when the program is started.

Play sounds:	When checked, sounds will be played while sending or retrieving mail.

Skip retrieving messages if

they are larger than _N_ KB:	When checked, messages larger than N KB will be skipped.

Character set:	Selects either the US-ASCII character set or ISO-8859 character set for use in messages.


Interface settings

Do not highlight entry fields

in the main window:	When checked, the program will not highlight the fields of the mail message area when the mouse is over them. When unchecked, these fields will be highlighted when the mouse is over them.

Inactive sensitive help hints

when over objects:	When checked the help hints that are displayed when the mouse cursor is over objects is turned off. When unchecked, help hints are displayed.

Use customized balloon help

when mouse over objects:	When checked, gives fly-over balloon hints for most controls in the program.

Color of main window:	Allows changing the color of the main window.

Background color of message

view in main window:	Allows changing the background color of the fields in the mail message area.

Font of message view in

main window:	Allows changing the font used for the fields in the mail message area.

Default settings:	Sets the colors and font to the default values.


Communication settings

Work offline:	When checked, the program will only connect to the dial-up host when it needs to send or retrieve mail.

Permanent connection:	When checked, the program will not attempt dialing up the dial-up host, but will assume that a permanent connection to the internet is present.

Dial-up list:	Lists all available dial-up hosts as configured by windows 95 RAS (Remote Access Service). Select the dial-up hosts to use for your connection to the mail host.

Login user name:	The login name to use when connecting to the dial-up host. (Not neccisarily the same as the mail account username).

Password:	The password to use when connecting to the dial-up host. (Not neccisarily the same as the mail account password).


Maintenance settings

Delete messages from folders

when they are _N_ days old:	When checked, all messages in folders, that are older than N days, will be deleted.


Mail composing settings

Automatically request receipt:	When checked, the request receipt checkbox in the message editor will be checked by default when you compose a new message.

Automatically run spell

checker when done composing:	When checked, the spell checker will automatically be started when you close a message in the message editor.

Do not quote the original

message when replying:	When checked, the message that you are replying to, is not copied to your reply message for reference. When unchecked the message you are replying to is copied to your reply message.


Interaction settings

Selects how the program will indicate that new messages are pending after receiving them.

Sound gong:	Sounds a gong upon retrieving new messages.

Display dialog:	Displays a dialog box upon retrieving new messages.


The outgoing rules editor
The Incoming rules editor

The incoming rules editor is used to set up rules for how to respond to incoming mail. You can have the program automatically move the incoming mail to a specific folder or even automatically send a reply to the sender.

Here below is a description of the fields in the incoming rules editor window:

Current rules:	List of all the rules that currently apply.

New rule:	Adds a new rule to the current rules list.

Change:	Change the rule currently selected in the current rules list.

Remove:	Remove the rule currently selected in the current rules list.

The following fields can only be changed when a new rule is being added or when you are changing an existing rule :

Rule name:	The name of the rule, as it will be displayed in the current rules list.

Header Items

Containing:	Specifies which header items should contain what text so that this rule triggers.

Example : If you want to trigger this rule when you receive mail with the subject 'Junk mail', you would :

   1) Select 'Subject' from the Header Items combobox.

   2) Type 'Junk mail' in the 'Containing' field.

Mail text containing:	Specifies what text a message should contain so that this rule applies to it.

Attachment names

containing:	Specifies what attachment names a message should have so that this rule applies to it.

Go to folder:	Specifies to what folder a message, that this rule applies to, should go to. Note that you can not select any of the system folders here.

Save changes:	Saves the changes you have made to this rule.

Advanced:	The advanced button opens up the Incoming Rules Advanced options window, which specifies how to automaticly answer the mail. This is explained here below.

{ bmc Incoming Rules Advanced.bmp}

The advanced options specify how to reply to the incoming mail if this particular rule applies to it. Here below is a description of the fields on this window.

Automatic reply

active:	When checked, a reply will be sent to this message's sender. When unchecked, no reply will be made.

Subject:	Specifies the subject of the message that will be sent to this message's sender.

Reply text:	Specifies the text of the message that will be sent to this message's sender.

Optional attached

files:	Specifies if and which files will be attached to the reply message.

Add sender to

addressbook:	When checked, the sender will be added to the addressbook. When unchecked the sender will not be added to the addressbook.

Belonging filtering

group:	Specifies under which group the sender will be added in the addressbook if 'Add sender to addressbook' is checked.

Remove sender

from addressbook:	When checked, the sender will be removed from the addressbook if he, or she, is present there. When unchecked the sender will not be removed from the addressbook.

Send copy of

incoming message to:	Specifies if, and to whom, a copy of the incoming message will be sent to.


The Outgoing rules editor

The outgoing rules editor is used to set up rules for deceiding in which folder outgoing messages are stored.

Here below is a description of the fields in the outgoing rules editor window:

Current rules:	List of all the rules that currently apply.

New rule:	Adds a new rule to the current rules list.

Change:	Change the rule currently selected in the current rules list.

Remove:	Remove the rule currently selected in the current rules list.

The following fields can only be changed when a new rule is being added or when you are changing an existing rule :

Rule name:	The name of the rule, as it will be displayed in the current rules list.

Sender:

Recipient:

Subject:	Specify what sender, recipient or subject the outgoing message should have so that this rule applies.

Mail text containing:	Specifies what text a message should contain so that this rule applies to it.

Attachment names

containing:	Specifies what attachment names a message should have so that this rule applies to it.

Go to folder:	Specifies to what folder a message, that this rule applies to, should go to. Note that you can not select any of the system folders here.

Save changes:	Saves the changes you have made to this rule.


The remote access service control window
The Remote Access Service (RAS) control window

The RAS control window allows you to set up a connection to a dial-up host. These connections are the same ones that Windows 95 uses when you connect through the Dial-up networking in windows. From this window you can set the connections up and dial a connection. The following is an explanation of each item in the window :

Create entry:	Creates a RAS entry for use in connecting to a dial-up host.

Edit entry:	Edits the properties for the currently selected entry in the available RAS entries list.

Available RAS entries:	Lists all the RAS connection entries that are present within Windows 95.

Dial:	Dials and establishes connection for the currently selected RAS entry.

Selected entry

Username:	The username for the selected entry.

Password:	The password for the selected entry (the password is only showned as a collection of *'s for security reasons.

Dial mode:	Selects whether asynchronous or synchronous dial mode is used for the selected entry.

Active connections:	Lists all connections that are currently active (connected).

Hang-up:	When pressed, disconnects the currently selected active connection.

Minimize:	Minimizes this window. Usefull if you want to monitor the progress of the connection.

Close:	Closes this window.


Auto-Mail

Auto-mail is to allow the user to let TransSoft's Mail Control manage mailboxes by itself. When activated the system will dial up to the Internet Access Provider, check the status of all email boxes and retrieve all new messages for those mail-boxes that have "Auto-Fetch" enabled in their email properties.This allows the user to leave the computer working

while he/she is away. The system will retrieve messages, answer them using the Auto-Reply facilities activated in the "Folders/Incoming Rules Editor", store the messages in their corresponding folders etc. All while the user is away.

The following is a description of the fields in the window :

Permanent

connection:	When checked, the program will not automatically dial the remote host but just connect to it through the underlying network support. This should only be used if you have a permanent connection to the internet.

Activate remote

command interpreter:	Activates the remote command interpreter when incoming messages arrive in Auto-Mail.

Automatically print

incoming messages:	Automatically prints incoming messages while Auto-Mail is active.

Available entries:	Selects which RAS connection will be dialed when automatically checking for mail.

Users login:	Specifies what username to use when loging in automatically.

Password:	Specifies what password to use when loging in automatically.

Dial up and check

every __ min:	Specifies how long the program should wait between calling the mail host. The time is in minutes.

Save and exit:	Saves the Auto-mail configuration and exits the program.

Note : To enable Auto-mail, you have to select rom the menu 'Auto-mail | Activate auto-mail'.


The control center

The control center allows you to view a list of messages that are present at the remote mail server. You can also view the message headers and remove messages from the mail server.

The message list shows a list of all messages that are stored at the remote server. You can select a message (or messages) on the list.

At the bottom of the window is a summary of messages stored (number of messages and total size of messages).

The following buttons can be used in this window :

Removes the currently selected message(s) from the host.

Views the currently selected message.

Views header information for the currently selected message.

Retrieves the selected messages from the host.

Marks the selected messages as unread so that they can retrieved again.

Marks the selected messages as read so that they will not be read.

Refreshes the list of messages at the remote host.


PGP Overview

The PGP program is a stand-alone program originally written by Paul Zimmerman. It is freeware as long as you use it non-commercially. The program allows you to encrypt and decrypt messages and provides you with authentication services so that you can 'sign' a message in a way no-one else can forge. In the same way you can verify that messages you receive, and have been signed by PGP, are really from the person that sent them.


The PGP Button

The PGP button is used for toggling PGP mode active or inactive. To use the PGP mode, you have to have the PGP program installed.

The PGP button shows if the program is in PGP mode or not. If it is not in PGP mode the button looks like this :

If it is in PGP mode the button looks like this:


The PGP Menu

The PGP menu is anly available if you are currently in PGP mode. To enter PGP mode press the PGP button.

The following is a list of menu items on the PGP menu :

Submit your public key

Get a specified public key

Work with keys


Signing messages with PGP

When you have entered PGP mode, two new checkboxes are added to the message editor :

Theses two checkboxes will appear in the lower left hand corner of the message editor.

To sign a message with your public key, simply click on the 'Signed' checkbox.


Encrypting messages with PGP

When you have entered PGP mode, two new checkboxes are added to the message editor :

Theses two checkboxes will appear in the lower left hand corner of the message editor.

To encrypt a message to a recepient, with his/her public key, simply click on the 'Encrypted' checkbox.

Note: In order to send someone a PGP decrypted message, you have to have the recepients public key. If you try to encrypt a message to someone that you do not have a public key for, the program will notify you.


Reading PGP signed messages

When you receive a message that has been signed by its sender you have to be in PGP mode to verify the signature.

When the message is selected in the The message list a floating window will appear over the PGP Button :

This window should indicate that the signature is valid.


Decrypting messages

When you receive a message that has been encrypted with you public key, you have to be in PGP mode to read the decrypted message.

When the message is selected in the The message list a floating window will appear over the PGP Button :

When you press the button, the message in the The mail message area should be decrypted.


Adding PGP keys

When you receive a message that has public keys in it, you have to be in PGP mode to work with the incoming keys.

When the message is selected in the The message list a floating window will appear over the PGP Button :

When the button is pressed, the 'Key work' window will appear :

This window lists all the keys present in this message. The buttons have the following meaning:

Add entire block:	Adds all the keys in this message to your key set.

Add selected keys:	Adds all the keys you have selected to your key set.

Add addr.book matches:	Adds all keys that match an email address in your addressbook.

Close:	Closes this window.


Working with PGP keys

To work with your current key set, select the 'PGP | Work with keys' menu item from the menu. Note that the PGP menu is only available if you are in PGP mode.

When this item is selected from the menu, the following window appears :

In this window you can see all the keys that are present in your key set. The buttons have the following meaning :

Remove:	Removes the currently selected key from your key set.

View:	Views the currently selected key. From there you can save the key to a file.

Copy to clipboard:	Copies the currently selected key to the clipboard. You can then paste the key to other applications

Paste new:	Adds a key that you have already copied to the clipboard from another application.

Close:	Closes this window.


Getting public keys

To get keys for a person from a keyserver, select the 'PGP | Work with keys' menu item from the menu. Note that the PGP menu is only available if you are in PGP mode.

When you ask a keyserver about a person key, the keyserver will respond (usually within minutes) whether it has the key or not. If it has the key for the person it will include it in the reply. You can then add the key to your keyset.


Submitting your PGP public key

To submit your key to a keyserver, select the 'PGP | Work with keys' menu item from the menu. Note that the PGP menu is only available if you are in PGP mode.

When you submit your public key to a keyserver, it will distribute it to anyone that asks for it. Other peaople can then use your public key to verify message signatures from you or send you encrypted messages, encrypted with your public key.


Registering TransSoft's MailControl
Registering TransSoft’s Mail Control

This program is sold as shareware. You can use it for 30 days for evaluation, but if you will be using it longer than that, you will have to register it.

You can register this program by sending an e-mail message or a fax with ordering information. The registration fee is U.S.$ 50 (see the table below for prices in other currencies). Payment is accepted by Visa Matercard (Eurocard), or American Express.

Currency	Price
US $	50.-
Canadian $	58.-
Pounds sterling	35.-

Information for registering by fax.

Information for registering by e-mail.


Registering by e-mail

To register by e-mail, select Help | Register Mail Control from the menu. After that you will get a window where you can enter all relevant information (credit card information, name, address, email address e.t.c.). Please note that the message, along with the credit card information, will be sent to us through the net. Some people are reluctant to send credit card information over the Internet. If you are uncomfortable with this please register by fax.


Registering by fax

Print out this form, complete it, and fax it to the number at the bottom.

>Disclaimer

ALL DOCUMENTATION AND THE PROGRAM IS PROVIDED "AS IS" WITHOUT

WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING

BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY

AND/OR SUITABILITY FOR A PARTICULAR PURPOSE.

THE USER ASSUMES THE ENTIRE RISK OF ANY DAMAGE CAUSED BY

THIS SOFTWARE.

IN NO EVENT SHALL TRANSSOFT LTD OR BJORN H GUDMUNDSSON BE

LIABLE FOR DAMAGE OF ANY KIND, LOSS OF DATA, LOSS OF PROFITS,

BUSINESS INTERRUPTION OR OTHER PECUNIARY LOSS ARISING DIRECTLY

OR INDIRECTLY.

PURCHASE INFO:

               TransSoft's Mail Control

------- M A I L / F A X   O R D E R   F O R M -------

Registrations info and password will be sent to you by

email after evaluation of the information below. This

will take no more than 24 hours.

Please complete the form below and fax it to the phone

numbers indicated below:

>What Operating System Do You Use?

Windows 95	_____

Windows NT	_____

>Number of items and price:

# COPIES	Price Per Copy	AMOUNT

_______	U.S. price     $50      $________

Canadian price $58	$________

U.K price      £35 	£________

TOTAL . . . . . . . . . . . .  	$________ or £________

>PAYMENT INFORMATION:

CHARGE:

MasterCard 	 [__]

      Visa 	 [__]

American Express [__]

Expiration Date  _____________

Card Number:	___________________________________

Card Issued To: ___________________________________

(Name on card)

Your signature:	___________________________________

>MAILING ADDRESS:

Name:	___________________________________

Address:	___________________________________

City/State/Province:_______________________________

Country/Postal

Code:	___________________________________

Telephone

(Voice/FAX/Modem):_________________________________

Internet Email

Addresses:	___________________________________

___________________________________

URL (if any):	___________________________________

Mail or FAX your completed order form to:

In the U.S.

TransSoft Ltd

c/o Bjorn Heidarr Gudmundsson

Sudurgata 57,

IS-220 Hafnarfjordur

Iceland

        Phones:	+354 898 0020

+354 555 1933

+354 888 0020 (voice)

+354 896 4496 (mobile)

Fax number: 	+354 555 2213

or: 	+354 511 4901